Constitution

CONSTITUTION OF BARNET SENIORS’ Association

1. NAME

The name of the organisation to be Barnet Seniors’ Association (BSA)

2. AIM

An independent organisation to support and represent the interests of seniors’ resident in the London Borough of Barnet. To help senior residents who are in need by reason of their reduced circumstances, physical or mental health by providing a framework of assistance for older people to help them remain independent and healthy.

3. OBJECTIVES

(a) To provide a platform where matters of concern to Barnet residents can be raised, policies developed and action pursued to resolve those concerns.

(b) To make representations to the London Borough of Barnet Council, local MPs. The MEP, the Greater London Authority, the Health authorities, the media and other organisations dealing with affairs generally affecting seniors and to exchange information and advice with them.

(c) To promote policies of equal opportunities and to encourage a positive view of Seniors and to act as an information resource.

4. MEMBERSHIP

(a) Membership of the Association shall be open to any Senior who is resident in the London Borough of Barnet, each member having one vote at Assembly meetings.

5. ADMINISTRATION

(a) At each Annual General Meeting of the Association, members shall elect an Executive Committee (the EC) consisting of three Honorary Officers to include a Chairperson, Vice Chairperson, Treasurer and six further members. At the first AGM three of the six members to stand down but be eligible for re-election. At the end of year two, three further ordinary members of the committee will stand down and eligible for re-election. At the end of year three, the Honorary Officers will stand down but who would also be eligible for re-election.

(b) The Executive Committee may co-opt a maximum of four people to provide skills lacking in the EC. These positions will terminate at the conclusion of the Assembly’s financial year.

(c) Nominations of candidates for election as officers and members of the Executive Committee must be made in writing and received by the Secretary seven days before the AGM. Should nominations exceed vacancies election shall be by secret ballot.

6. ANNUAL GENERAL MEETINGS.

(a) The Annual General Meeting of the Association shall be held during September each year or as soon as practicable thereafter.

(b) The Annual General Meeting shall be called by the Secretary of the Executive Committee giving 21 days notice. All members of the Assembly shall be entitled to attend and vote at the meeting.

(c) A quorum at the Annual General Meeting to be twenty members.

(d) The EC shall present to each Annual General Meeting their report(s) and audited income and expenditure accounts of the Assembly for the preceding year.

(e) Motions for debate must be submitted in writing and received by the Secretary fourteen days before the AGM. Amendments can be submitted from the floor.

(f) An Honorary Auditor shall be appointed at the AGM.

(g) Minutes shall be taken at each meeting, and the Draft circulated to Members for information. The Minutes to be approved at the next AGM

(h) Emergency Motions subject to the Chairman’s approval can be submitted prior to the meeting.

7. FINANCE

(a) The Assembly’s financial year shall be from 1st April to 31st March.

(b) Any income shall be applied solely towards the promotion of the Aims and Objectives of the Association as set out above.

(c) No portion of the Association’s funds shall be paid or transferred directly or indirectly to any member of the Assembly without approval from the Executive Committee.

(d) The Association shall raise and invite contributions but shall not generally undertake any substantial permanent trading activities.

(e) The Executive Committee can approve the level of subscription from time to time.

8. EXECUTIVE COMMITTEE

(a) The Executive Committee shall meet at least four times per year.

(b) Quorum at Executive Committee meetings shall be four members of the committee to include at least one officer of the organisation.

(c) Minutes of all meetings shall be taken and retained by the Secretary.

(d) Decisions taken at each meeting shall be by a simple majority of the elected members present.

(e) Every matter shall be determined by a majority of votes of members of the Executive Committee present and voting, but in the case of equality of votes the Chair of the meeting shall have a second or casting vote.

(f) The Executive Committee may make or alter rules for the conduct of their business, the summoning of meetings and the custody of documents.

(g) No member of the Executive Committee may receive remuneration or have an interest in any contract arranged by the organisation without specific approval of the Executive Committee.

(h) Repayments of out of pocket expenses shall be paid to any Officer or other person serving the Association for a purpose authorised by the Executive Committee.

(i) The Executive Committee shall have the power to obtain, collect and receive money and funds by means of subscriptions, contributions, grants, deeds of covenant, bequests or any other lawful method. All the Assembly’s funds shall be paid into a bank account operated by the Executive Committee in the name of the Assembly at such bank as the Executive Committee shall from time to time decide. All cheques drawn on the account must be signed by at least two nominated members of the Executive Committee excepting that for cheques for (?) and below which may be signed by one nominated person.

(j) The Executive Committee shall comply with their obligations under the Charities Act 1993 with regard to the keeping of accounting records for the Association; the preparation of an annual Statement of Income and Expenditure, the auditing or independent examination of the Statement of Account and if necessary the transmission of the Statements of Accounts to the Charity Commission.

(k) A member of the Executive Committee shall cease to hold office if he or she is absent for more than three consecutive meetings without good reason on each occasion and the Executive Committee resolves that his or her office be vacated.

9. AFFILIATIONS

The Executive Committee may affiliate to other organisations with similar interests and vice versa.

10. EXTRAORDINARY GENERAL MEETINGS

(a) The Executive Committee may call an Extraordinary General Meeting at any time.

(b) A minimum of twenty members can request such a meeting in writing stating the business to be considered. The Secretary shall call such a meeting giving at least fourteen days notice. The notice must state the business to be considered.

11. ALTERATIONS TO THE CONSTITUTION

(a) Subject to the following provisions of this clause the Constitution may only be altered by a resolution supported by not less than two thirds of members present and voting at an Annual General Meeting. The notice of the meeting must include notice of the resolution setting out the terms of the alteration proposed.

(b) No amendment may be made to clauses 1, 2 or 12.

12. DISSOLUTION

(a) If the Executive Committee decides that it is necessary or advisable to dissolve the Assembly, it shall call a meeting of all members and give at least 21 day’s notice stating the terms of the resolution proposed. If the proposal is confirmed by a two thirds majority of all those present and voting, the Executive Committee shall have the power to realise any assets held by or on behalf of the Assembly. Any assets remaining after the satisfaction of any proper debts or liabilities shall be transferred to such other charitable institution(s) having similar objectives. A copy of the accounts for the final accounting period of the Association to be sent to the Charity Commissioners (if required).

Note

A member within the document is any Senior living or working within the London Borough of Barnet who registers as wishing to join the organisation.

As approved at inaugural meeting held on 18th February 2014